E Week India 2011 Awards

A. Awards Overview, Criteria and Benefits

1. What are the E Week India Awards?
2. Who can compete for the E Week India Awards?
3. What criteria determine the Championship, Runners-Up and Debut Awards winners?
4. What are the E Week India Special Awards?
5. What do the E Week India Awards winners get?
6. When and how will the winners be notified?

B. Registration and Judging Process

1. How do I register my institute for the E Week India Awards?
2. What supporting documents must participating institutes submit?

3. What is the judging process for the E Week India Awards?


C. Important Rules and Dates

1. What are the terms and conditions for participating in the E Week India 2011 Awards?
2. Important Dates for E Week India Awards

A. Awards Overview, Criteria and Benefits


1. What are the E Week India Awards?
From February 5 to 12 2011, over 530 academic institutes from the NEN community will come together across the country to promote entrepreneurship and celebrate opportunities in today's India. Every year, E Leaders and Faculty leaders from these institutes lead the show and surprise everyone with their zeal, effort and thinking to drive the E Week movement in India.

Their contribution to increasing awareness and support for entrepreneurs in India is commendable and is recognized through the E Week India Awards. Winners are those institutes that best demonstrate the spirit of E Week and provide the extraordinary leadership required to make E Week India a success.

E Week India 2011 Awards winners are selected in 4 categories:

I. E Week India Champions (6 nos.)
II. E Week India Runners-Up (8 nos.)
III. E Week India Honor Roll (14 nos.)
IV. E Week India Debut Awards (2 nos.)

Additionally, there are Special Awards for which winners will be selected in 3 categories:

I. Nilima Rovshen Creativity and Innovation Award (1 no.)
II. Most Effective Public Awareness Campaign Award (1 no.)
III. E Week @ School Award (1 no.)

2. Who can compete for the E Week India Awards?
In order to compete for the awards, an institute MUST:

• be an active NEN member institute
• have applied for E Week India 2011 Awards on the E Week Website
• have submitted the required information in the relevant formats for evaluation
• have agreed to the terms and conditions of the Awards process
3. What criteria determine the Championship, Runners-Up and Debut Awards winners?

E Week Awards winners exhibit overall excellence and leadership in increasing the reach and extent of awareness in entrepreneurship and in the quality and depth of the programs. In the past, winners have:
• Created high levels of awareness and excitement around entrepreneurship on campus and in the community
• Run a large number of high-quality programs that are innovative, creative and learning oriented
• Ensured programs have high relevance to the E Week theme: Ideas for India
4. What are the E Week India Special Awards?

Special Awards are built around specific events and E Cells can apply for this award separately from applying for the overall Championships. The Special Awards include:
I. Nilima Rovshen Creativity and Innovation Award:
Given to the most creative, innovative and resourcefully designed and implemented event or program

II. Most Effective Public Awareness Campaign Award:
Given to the most creative outreach program or event reaching and directly engaging large numbers of people in E Week

III. E Week @ School Award
Given to the Member Academic Institute that engages the highest number of school students in entrepreneurship using the E [email protected] activity

5. What do the E Week India Awards winners get?

E Week India Champions, Runners up, Debut awardees, and Special awardees will receive all their trophies during the gala Awards Ceremony. They are widely recognized and showcased on the E Week India Website and the NEN website. Additionally, Champions will be showcased in the DARE magazine.

Two representatives from each of the Champions, Runners up, Debut awardees and Special awardees will be flown in by the NEN Trust to receive their trophies at the E Week India Awards Ceremony on Saturday, Feb 12th in Bangalore. Of course, as many students as possible, from these institutes are encouraged to attend!

E Week Honor Roll winners will be announced at the Awards Ceremony. These winners will receive Plaques, which will be couriered to the Principal or Director of the Institute. The awardees will be recognized on the E Week India Website and on the NEN website.

6. When and how will the winners be notified?

All E Week India Awards Winners will be notified during E Week and invited to attend the Prize Giving during the Awards Ceremony in Bangalore. NEN team members will call the NEN Faculty Leaders and will e-mail both the NEN Faculty Leaders and the E Cell Leaders to let them know.

B. Registration and Judging Process

1. How do I register my institute for the E Week India Awards?

E Cells MUST APPLY specifically for the different categories of awards that they are contending. It is fine to apply for more than one category. Please refer back to the Awards categories for details.

Application to an award includes submitting:
• Registration Form for E Week Awards on behalf of the institute
• Supporting Documentation Forms (See next FAQ)
DOWNLOAD:
Registration Form for E Week India 2011 Awards

SUBMIT TO: The hard copy of the completed Registration Form must be handed over to the NEN Consultant in your region. A scanned copy must be e-mailed to with “[Institute Name] Registration Form” as the subject.

SUBMIT BY: The last date for submitting both the hard copy and the scanned copy of the E Week India 2011 Awards Registration, along with the supporting documents, is January 30th, 2011.

Notes:
• Every application form must be filled up completely, verified and signed by the Dean or the Director of the Institute. The Institute takes responsibility for the authentication of the information submitted by the contesting teams.
• Only completed application that includes, the application form along with the required documents will be accepted for consideration for the Awards.
2. What supporting documents must participating institutes submit?
Institutes participating in the E Week India 2011 Awards will be expected to submit supporting documentation along with the Registration Form. NEN has provided documentation templates to help present the information in a structured manner for the purpose of judging. Additionally, we are looking for photographs and copies of marketing collaterals of your events to support, validate and enhance the documentation you provide.

DOWNLOAD:
Documentation Template for E Week India 2011 Championship and Runners-Up Award
Documentation Template for Most Effective Public Awareness Campaign Award
Documentation Template for Nilima Rovshen Creativity and Innovation Award
E-MAIL TO:
• Please ensure that all three documents are completely filled and e-mailed along with a scanned copy of the Registration Form to by January 30th, 2011.
• Marketing collaterals and photographs of events and activities should be e-mailed to by February 8th, 2010.

3. What is the judging process for the E Week India Awards?

The E Week India Awards judging process will comprise the following three steps:
I. A selection of shortlist based on authenticated information from the institutes
II. An audit of activities organized by shortlisted institutes
III. Final selection of winners from the shortlist
a. Selection of shortlist based on authenticated information from institutes:

A shortlist of 45 contenders for the E Week India 2011 Awards will be put together by the NEN Trust team using the information submitted by each participating member academic institute.

The shortlist is created based on:
• Number of planned events
• Target number of people to be reached as part of the planned events
• Quality of the events / depth of the activities
• Relevance for entrepreneurship
• Relevance for the E Week India theme: Ideas for India

b. Audit of activities organized by shortlisted institutes:

First and foremost, auditors from the NEN Trust team will be looking to ascertain if you are actually executing your events and activities as per your submitted plans.

In addition, they will also be considering the following:
• ‘Excitement’ or ‘energy’ on campus: there is general vibrancy around campus with lots of things happening; clear presence of E Week branding with extensive & creative use of materials; large scale participation in any given event or program; general awareness amongst students, management and faculty about entrepreneurship.

• Awareness off campus: the campaign has created large scale awareness off campus about E Week and entrepreneurship. Additionally, the program has meaningfully engaged stakeholders - directly involved the public in awareness campaigns including pledge ceremony, discussions and other activities.

• High quality of programs: this is reflected in content and delivery of the program to inspire, inform and educate; and in how well the program is organized. High quality is an outcome of thoughtful and systematic work and advance planning. Programs with higher speaker and teaching content; and first hand entrepreneurial experience generally result in higher learning and are desirable.

How the audit will be conducted:

On-ground verification: An NEN Trust team member will visit each campus on the shortlist for E Week India Awards to verify the on-ground ‘buzz’ and ‘energy’ in addition to developing a clear sense of the quality of the programs run by you.

The audit team member will use your submitted schedule of activities to decide best times to visit. The visits will be unannounced and during the visit the audit team member may choose to do one or all of the following:
a) Meet with the management
b) Look around the campus
c) Interact with the students
d) Interact with members of the audience of a specific program

Phone audits: In addition to the ‘on-ground audit,’ one or more audit team member/s will verify the happenings on campus and information related to sponsorships etc. through phone conversations with participating speakers or sponsors or any of the organizing team members including E Leaders and Faculty leaders.

Please note: contact info of all speakers, sponsor contacts and organizers is required if you are competing for the Awards

C. Final selection of the winners from the shortlist:

The audited information will be presented to the E Week India 2011 panel of judges, which will then pick the winners of the E Week India 2011 Awards. The panel will include senior NEN Trust team members and entrepreneurs from the community.


C. Important Rules and Dates

1. What are the terms and conditions for participating in the E Week India 2011 Awards?
All E Week India 2011 Awards contestants are expected to know and adhere to the terms and conditions
listed below:

• Information submitted by any contesting team must be diligently filled in and at all times carefully, correctly & responsibly represented. This includes expected number of participants; names of confirmed speakers and invited institutes; dates, times and nature of events, and so on.

• All contesting teams and their information may be subject to audit scrutiny and the individual organizers of the events / programs must be available to talk as appropriate to the auditors from the NEN Trust.

• All speakers, sponsor contacts and facilitating experts of events and programs will be informed clearly and cordially that owing to your contesting the awards, they may receive calls from the NEN Trust for feedback regarding their experience.

• In case it is found during the audit process that information presented has been deliberately falsified, the contesting team’s candidature will be disqualified from the contest at the sole discretion of the NEN Trust audit team. The organizing E Leaders, faculty and/ or management will be informed if this happens.

• The judgment of the E Week panel in the selection of the awardees will be full and final.

2. Important dates for E Week India 2011

1-Jan-11

Application for E Week India Awards and Special Awards opens

30-Jan-11

Application (with completed documentation) for all Awards closes

08-Feb-11

Last date to submit all photographs, copies of marketing collaterals, to support the on-the-ground programs

11-Feb-11

Winners are notified and announced

12-Feb-11

E Week India Award Ceremony